Instructions for Presenters
ORAL PRESENTATIONS (REGULAR PAPERS)
The total time slot allocated for your presentation is 25 minutes. Please complete your talk at about 20 minutes so that the audience and Session Chair will have chance to ask questions. During your presentation, the Session Chair will notify your remaining talk time with note cards marked with “5 minutes”, “2 minutes” and “FINISH”. Please pay attention to this signs and conclude your talk when/if the Session Chair shows the FINISH card.
Organize your slides around the main points you intend to make. One possible strategy is to allocate about 2 minutes per slide when the content is very technical (such as equation) and 1 minute when the content is less technical. Remember that slides attract attention and help you to convey the main points, provided that the slides are simple enough to explain. Do NOT directly read text from your slides but explain in your own words. It is very important to rehearse your presentation several times in advance, paying attention especially to clarity and timing.
We will provide a presentation computer from which your slides are shown via a data projecter. The computer will be equipped with Acrobat Reader and Microsoft PowerPoint. Using your own computer is not permitted unless there is a strong reason, as it will delay the transitions between the presentations. Please upload your presentation on the coffee or lunch break preceding your presentation slot and check that the presentation displays correctly. We have technical personnel to assist in the case of problems. Please notify us in advance (firstname.lastname@example.org) if you have any special requests regarding software or hardware.
ORAL PRESENTATIONS (NIST i-VECTOR SPECIAL SESSION)
The instructions are the same for the NIST i-vector Special Session papers (Wednesday morning), except for two important differences. Firstly, you are given only 20 minutes for your entire presentation and you should conclude your talk at about 15 or 17 minutes.
Secondly, please do NOT repeat the details or set-up of the NIST i-vector Machine Learning challenge; these will be described in NIST’s opening presentation to allow faster presentations. You should directly go to the topic to present your solutions and analysis of the results. After all the oral presentations have been concluded, there will an open discussion chaired by NIST.
Poster presentations are intended for presenting papers and meeting interested attendees for in-depth discussions. Organize your poster so that your intended message is conveyed clearly and noticeably to attract people. Do not attempt to repeat all the technical details in your poster – consider it as a visual abstract of your work. Make your poster as self-explanatory as possible to save your efforts.
There will not be any summary talks given, so you do need not prepare any slides – just your poster. It is nevertheless good to prepare a general 2-3 minutes overview talk for new attendees who visit your poster.
The dimensions of the poster stand are 185 cm (height) and 205 cm (width), from which the attachment area is 115 x 195 cm. Please attach your poster to the poster stand before the beginning of the poster session. Posters will be on display for discussion during the entire Odyssey workshop so that they can be also discussed during coffee or lunch breaks. The presentation slot (Monday afternoon) is when you should be available at your poster to describe your work and answer any questions.